Edelweiss Private Water System – Code of Conduct
Adopted: August 15, 2024
Effective: August 16, 2024
The Edelweiss Maintenance Commission (EMC) operates a private community water system for the service and benefit of owners in the Edelweiss Community. EMC’s water system includes, without limitation, pumps, water reservoirs, pressure release valves, and waterlines paid for and maintained by EMC. EMC also owns and operates any connection from its water system into an owner’s home irrespective of who paid for the connection. To ensure that the system continues to service owners, the EMC Board sets out the following requirements for owners using the private water system:
- Owners shall abide by any water regulations or restrictions communicated by the EMC Manager or Board.
- Owners shall not damage, change, or block water meter vaults, nor block or impede EMC staff from accessing water meter vaults.
- Owners shall not water roadways.
- Water cisterns or any other water storage system may be used by owners only upon written approval by the EMC Manager to ensure there is no adverse impact on the water quality for others in Edelweiss.
Failure to comply with these requirements will lead to a written warning from the EMC Manager. If a warning does not obtain compliance with these requirements, the EMC Board may, in its sole discretion, impose a fine of $100 per day the non-compliance continues and/or stop water service to the owner’s home.
Edelweiss Board – Code of Conduct
Adopted: August 29, 2022
Effective: August 30, 2022
The Edelweiss Maintenance Commission Board adheres to procedures and conduct set out in the Edelweiss Bylaws. If not explicitly stated in the bylaws, the Board refers to Robert’s Rules of Order. The following Code of Conduct is not intended to replace procedures laid out in these documents but merely to help guide board conduct with a summary of best practices. It is the intent that all board members will be provided this document and agree to follow its principles.
Board members should:
1. Strive at all times to serve the best interests of the association as a whole regardless of their personal interests.
2. Use sound judgment to make the best possible business decisions for the association, taking into consideration all available information, circumstances and resources.
3. Act within the boundaries of their authority as defined by law and the governing documents of the association.
4. Provide opportunities for all board members and residents to comment on decisions facing the association.
5. Perform their duties without bias for or against any individual or resident.
6. Disclose personal or professional relationships with any company or individual who has or is seeking to have a business relationship with the association.
7. Conduct open, fair and well-publicized elections.
8. Always speak with one voice, supporting all duly adopted board decisions—even if the board member was in the minority regarding actions that may not have obtained unanimous consent.
9. Commit to attend all board meetings but when unable notify other board members as soon as practical.
10. Participate in debate on issues to get the best possible outcome.
11. Relinquish all available passwords or permissions to the board president and/or corresponding board officer prior to departure from the board so as to allow the Board to continue its service uninterrupted.
Board members should not:
1. Reveal confidential information provided by contractors or share information with those bidding for
association contracts unless specifically authorized by the board.
2. Make unauthorized promises to a contractor or bidder.
3. Advocate or support any action or activity that violates a law or regulatory requirement.
4. Use their positions or decision-making authority for personal gain or to seek advantage over another owner or non-owner resident.
5. Spend unauthorized association funds for their own personal use or benefit.
6. Accept any gifts—directly or indirectly—from owners, residents, contractors or suppliers.
7. Misrepresent known facts in any issue involving association business.
8. Divulge personal information about any association owner, resident or employee that was obtained in the performance of board duties.
9. Make personal attacks on fellow board members or residents.
10. Harass, threaten or attempt through any means to control or instill fear in any board member, owner, resident, employee or contractor.
11. Reveal to any owner, resident or other third party the discussions, decisions and comments made at any meeting of the board properly closed or held in executive session.